Terms and Conditions

I hope that you enjoy visiting my web site and that you’ve found the material and photography interesting and informative. It goes without saying there are copyright restrictions on my work, both images and text, and it’s important that the copyright is respected.

We photographers and writers work hard to produce unique work and it would be unfair to plagiarise it. For your information, here’s the copyright declaration that covers your visit to my site:

All photographs and images that appear under the domain stephaniebainesphotography.co.uk /.com are the exclusive property of Stephanie Baines and are protected under the United Kingdom, United States and international copyright laws.

All text that appears on this web site is the exclusive property of Stephanie Baines.

CONTENT MAY NOT BE DOWNLOADED except through the normal viewing process of the browser. Content may not be copied to another computer, transmitted, published, reproduced, stored, manipulated, projected, or altered in any way, including any digitisation or synthesising of the images alone or with any other material, by use of computer of other electronic means or any other method or mean now or hereafter known, without the written permission of Stephanie Baines and receipt of a fee or arrangement thereof.

No images are within the public domain. Use of any image as the basis for another photographic concept or illustration is a violation of its copyright. I will vigorously protect copyright interests. In the event that an infringement is discovered you will be notified and invoiced for a fee.


Wedding Photography Terms and Conditions

A non-refundable deposit of £250 is required to reserve my services for your wedding date.
The remaining balance of your package is due 14 days prior to your wedding.
No photographs will be delivered until all payments due have been paid in full.
Payment for additional images and services to be made in advance/when requested.
All payments must be by cheque, cash or bank transfer, for which a receipt will be provided. Credit cards are not accepted.

Licence and Coverage
All rights to images created by Stephanie Baines Photography will remain with the photographer.

Stephanie Baines reserves the right to display any photographs made in conjunction with this wedding as samples of her work for the purposes of window and showroom exhibit, advertising, promotion on the internet, publication, instruction and professional competition.
Although every effort will be made to comply with the Clients’ requirements, the photographers’ judgment regarding the location, poses and number of photographs taken shall be deemed correct.
For bookings involving a church ceremony photographing of parts or even all of the ceremony may be restricted or prohibited, as may the use of artificial lighting. The photographers cannot accept responsibility for limited coverage in such cases.
Whilst the photographers shall endeavor to fulfill all the Clients’ requirements, they cannot be held responsible for non-availability of subjects or adverse conditions which may delay the progress of proceedings, preventing the coverage of certain specified shots.
Only quality branded CDs and DVDs and Memory Sticks are used and individually checked before dispatch, but it remains the responsibility of the clients to check discs for in-transit damage. The photographers cannot be held responsible for damage to equipment resulting from defective media.

Limitation of Liability
In the unlikely event of a total photographic failure or cancellation of this contract by either party or in any other circumstance the liability of one party to the other shall be limited to the total value of the contract.

Neither party shall be liable for indirect or consequential loss.
Stephanie Baines Photography will not be liable for any damage to person or property.
Although all equipment is checked regularly and reasonable steps are taken to ensure backup equipment is available, the photographer will not be responsible for photographs that are not produced due to technical failure.

Upgrades to album/photobook packages are payable at time of ordering.  Prices agreed on booking are guaranteed until 12 months after the wedding and may then be subject to increase without notice. Digital files will be archived after 2 years; a search fee may then be charged for reproduction and inclusion in albums in addition to prices currently in force.
It is also understood that all photographic printing is undertaken within the technical limitations of the process and that colour may not be identical over the whole range within a subject.
The colour balance of prints made at different times or in varying sizes may also be variable.
All reorders shall be treated as an extension of this contract. Reprint prices are subject to change without notice and a search fee may be charged for orders placed after a 2 year period.

Images and image reproduction
All image sizes are nominal. Stephanie Baines Photography will provide a pleasing colour balance but cannot guarantee exact colour matching owing to anomalous reflectance caused by a combination of certain dyes and materials especially man-made fibres. It is sometimes impossible to record on film or digitally the exact colour as seen by the human eye.
When processing images, the photographer will endeavour to achieve a pleasing overall colour balance based on natural flesh tones. It is understood that some colours may not remain consistent throughout a set of photographs owing to variations in lighting conditions.
Due to the limitations of computer monitors it is understood that images may appear differently according to the specification of each monitor and that prints will not match images rendered on any particular computer monitor.
Where images are made available for use with a personal computer the default operating system shall be Microsoft Office.
Products may not function on other operating systems. The images supplied will be in a jpeg format.

Travel costs
Return journeys in excess of 100 miles may attract a mileage charge of 45p per mile. Overnight accommodation may be required for weddings over 100 miles away.

In the highly unlikely event of cancellation by photographer, or unavoidable total photographic failure, the photographers’ liability shall be limited to a full refund of any booking fees and fees paid. Re-shoots may be arranged if practicable but the photographers will not be responsible for any further costs.
The photographer will endeavor to appoint another photographer in the unlikely event that he is unable to attend a booking.
However, it may prove difficult or impossible to find a skilled replacement photographer at short notice or at the same price.
If the Clients should have to cancel the booking fee of £250 will be forfeited. Cancellations made within one month of the wedding incur the full cost of the basic photographic service booked.

Negatives/Digital / Raw Files
Negatives / digital / Raw files remain the property of Stephanie Baines Photography. Raw and unedited files will not be supplied.

Should the photographer notice that a member of the wedding party or guest has been seen to blink, the photograph will be taken again but it is impossible to guarantee to see all of them.
In the unlikely event of a complaint, this should first be raised by the Client with Stephanie Baines Photography in writing within 10 days from the date of receipt of images.


If you have any questions – contact me on 07732 693 303 or use the contact page to send an email.